Problem
Purchase teams need a clear way to track vendors, requisitions, approvals, purchase orders, GRN entries, invoices and payment status without losing operational visibility.
Case Study
Purchase Management ERP
A business ERP workflow for managing vendors, purchase requests, orders, goods receipts, invoices, payments and reports.
Workflow covered
The module structure follows the purchasing lifecycle: create a requisition, apply status and approval rules, issue a purchase order, record the goods receipt, post the supplier invoice and track payment. Vendor records and report filters connect those stages so the team can follow a transaction without switching between disconnected spreadsheets.
Implementation priorities
- Consistent document numbers and traceable status changes
- Validation between ordered, received and invoiced quantities
- Role-aware access for operational and approval screens
- Searchable reports for vendors, dates, documents and payment status
- Database queries designed for accurate summaries and dashboard use
Client-sensitive names, screenshots and business data are intentionally not published.
Solution
Built ERP modules for purchase requisition, purchase order, goods receipt, invoice posting, vendor records, payment flow and report views.
Technology
PHP, CodeIgniter-style workflows, MySQL, JavaScript, AJAX, reporting queries, admin panels and role-based business screens.
Features
Vendor management, PR, PO, GRN, invoice posting, payment tracking, KPI-ready reports, filters, status handling and dashboard-ready data.